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• CONFRENCES & CONVENTION Local, Regional and International

• Our Responsibilities

We will assume responsibility for the full secretarial lead-up which includes:

Travel planning

-       Air booking and planning.

-       Welcome arrangements.

-       Baggage handling.

-       Onward transportation and booking.

Pre Conference Build-up

-       Venue inspection and booking.

-       Venue liaison.

-       Pre-planning and staff briefing.

-       Rooming list planning.

-       Route maps.

-       Budget preparation.

-       Corporate game desing.

-       Speakier planning.

-       Theme development.

-       Give-away suggestions.

Venue Selection

In suggesting venues for your consideration we investigate the following:

-       Equipment and space availability.

-       Breakaway rooms.

-       Recreation facilities.

-       Function rooms.

-       Parking .

-       Added-value extras.

-       Special requirements.

Events Planner Checklist

-          72 inch Video Screen Projector.
-          35 mm Slide Projector Carousel.
-          Overhead Projector.
-          16 mm Cinema Projector.
-          Light pointer.
-          A/V Trolley.
-          A/V Stand.
-          Wire Mic .
-          Wireless Mic .
-          Pin Mic .
-          Podium.
-          Screen.
-          Video-VHS Beta.
-          T.V.
-          Flip Chart.
-          Typewriter per day.
-          Simultaneous Translation.
-          Headset.
-          Translator.
-          Exhibition Sq/M.
-          Pianist .
-          Stick dancer.
-          Zaffa .
-          Belly dancer.
-          Trio.
-          Quartet.
-          Band 7 Pax .
-          Printed menu on Papyrus.
-          Balloon with Banner.
 
   Registration

-       Welcome package presented.

-       Registration seen to.

-        Secretarial service.

-       Spouse programmed.

  Liasion with Suppliers

-       Printing.

-       Audio visual.

-       Entertainment.

-       Floral.

-       Fright forward.

-       Photographers.

-       Equipment suppliers.

-       Functions.

-       Media liaison.

 Exhibitions

-       Planning and co-ordination.

-       Exhibition arrangements.

-       Signage.

-       Setting up.

-       Dismantling.

at the Venue

We undertake the following tasks and inspections:

-       Corporate I'D in place.

-       Equipment check.

-       Seating Check.

-       Welcome arrangements.

-       Arrival and travel co-ordination.

-       Give-away in rooms.

-       Banqueting arrangements.

-       Timetables.

-       AV planning and preparation.

-       Constant checks on time schedules.

-       Speaker liaison and briefing.

-       Speaker transport.

-       Tea/coffee breaks.

-       Meal times.

 
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